Policies

Scholarship Payment Policies

  1. Schools that have signed School Commitment Forms (SCF) and sent them to the Southern California Children's Scholarship Fund (SCCSF) will receive a confirming letter listing those children that have met all the qualifications. In October and January Scholarship Verification Reports (SVRs) will be sent to each school. The SVR will list students who are qualified to receive a scholarship and their scholarship amounts. Schools must examine these SVRs closely and report any errors to SCCSF immediately.

    2.  

  2. The SVRs sent to the schools consist of two parts. Both parts must be returned to SCCSF by the specified date. Schools should keep copies of the completed forms for their records.

    Part 1

    Schools must note:

    • if each child has a satisfactory attendance rate;
    • if each family is current on their portion of the tuition payments; and
    • if there are any corrections to the records.

    This report must be completed and signed by the principal (or equivalent).

    Part 2

    • The second part must be signed by parent/guardian of each SCCSF scholarship recipient.
    • When the school receives the SVR, it must notify each parent/guardian to come to the school to sign the report.
    • The school must assure that all parent/guardian signatures be those filed as authorized signatures with SCCSF on the complete Enrollment Form or Requalification Form.

    No money will be sent if a signature is missing for a particular child. The school must return the signed SVR to SCCSF by the specified deadline, or no payment will be made for that disbursement period. After the SVRs are received, a check will be sent to the school.

    3.  

  3. Scholarship checks will be disbursed to schools in late November (50%) and early April (50%).

    4.  

  4. SVRs should not be sent home with students or mailed to parents/guardians. If for some reason, it is impossible for a parent/guardian to get to the school to sign this form, the school must make other arrangements with SCCSF.

    5.  

  5. Scholarship award money must be used solely for the payment of tuition for the child specified. Any other use of the money is strictly prohibited.

    6.  

  6. Any adjustments necessary after checks have been distributed will usually be added or subtracted from the next disbursement.

    7.  

  7. If it is necessary for the school to reimburse SCCSF for any over payments, it must do so promptly. Failure to make such reimbursements in a timely manner will exclude the school from eligibility to accept future SCCSF scholarships.

 

Transferring Scholarships from One School to Another

To transfer a scholarship from one school to another requires that the parent/guardian makes sure that the old school signs and sends to the SCCSF office an Exit Confirmation Form (ECF). From the new school, the SCCSF will need a School Commitment Form (SCF) signed by the principal (equivalent). These forms tell us to stop paying the old school and start paying the new school. Here follows the detail of how this process works.

  1. The school to which a child transfers must submit a signed SCF. The shcool must submit a separate SCF for each child. This form must be signed by the principal, headmaster, director of admissions, or someone at the school with binding authority.

  2. When completing an SCF, please report tuition only. Do not include other fees, books, uniforms, activity fees, or any other non-tuition costs.

  3. You must report all financial aid from your school or any sources other than SCCSF. SCCSF scholarships are based on the net after other scholarships are subtracted from the tuition.

  4. In the case of multiple children in a family, the tuition of the 2nd child is to be reported as a separate amount. For example, of there are two children attending and the combined tuition is $4,500, we need on the first SCF the tuition amount of the first child (say $2,500). On the second SCF for the second child, we need the difference from the total amount (in this example it would be $2,000). The same principle would apply for each additional child. We cannot use the average tuition per child.

  5. To confirm the tuition information, each school must send a current schedule of tuition and fees. Alternatively, the school may provide it to the parent to send in. This schedule must be an official school document, or one signed by authorized personnel. The schedule must provide details of discount rates for multiple children in a family, if applicable. It also should have any information about rates for parishioners vs. non-parishioners (or denomination, or association members) if applicable. The school must send any revised tuition schedule to SCCSF within 30 days of its adoption.

  6. When a child stops attending a school (or the parent informs of the intention to leave on a defined date), school administrators must fill our an Exit Confirmation Form (ECF) immediately. ECF's must be completed and signed by authorized school personnel. The scholarship cannot be transferred until SCCSF received the ECF and the family's account is paid in full.

  7. If a student with a scholarship transfers to your school after the school year has begun and if that student is charged less than a full year's tuition, the SCF must reflect the tuition dues for the remainder of the year, NOT the full year's tuition rate.